200,000 scanned pages a day
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This is
scanning done at our locations. We will pick up your documents at any
location in the tri-state area with several methods of transport. Our
services include:
- Large format scanning
- Small format scanning
- Document preparation
- Document indexing
- File conversions
- Batch class creation
- Post process file organization
- Long-term box storage
- Optional shredding
This
has been our largest area of growth. In simple terms, we bring our office
to yours. This service adds the convenience and the need for maintaining
highly sensitive documents at our client’s location.
The biggest concerns when converting large volume of documents
is the image quality, and the fear of not being able to “find” scanned
documents. BWDMS’ comprehensive conversion process is designed to
address clients’ fears.
Once a document scanning protocol has been determined
from our transitional consultation,
your documents will be scanned and indexed using predetermined search
criteria; for example, Account Name, Account Type, etc. All pages
being scanned are viewed in “real time” during
the scanning process by our trained technicians to insure the best image
possible.
Your information then enters the Post Processing portion of the conversion.
In this phase powerful software de-skews (straightens) and de-speckles (removes
noise) the electronic images. If necessary, page rotation and the elimination
of blank pages are accomplished here.
Next, based on our client’s set index fields, our
professional data entry staff input the information from the images. As
a final control each page is viewed utilizing quality control software.
As necessary, pages can be marked for rescan, rotated or reordered. As
the conversion progresses, electronic images are written to optical
disk, we provide two sets at no additional charge.
Now you can immediately find that document |
The
following are the digital scanning benefits by department:
- Legal
For the legal department, the access and availability for present and
past documentation is critical. Cases can be won or lost based upon
finding the needed old information. Accessing, reviewing, transmitting
and just finding information is significantly improved through the scanning
and digital organization of the documents.
- Risk Management
Second to legal, risk management is always in need of documentation.
A process that under a manual structure is cumbersome, inaccurate and
costly. Scanning of documents that can be organized and placed on the
Risk Management network will save from hours to often days in searching
for information, reorganizing and then sending manually to the proper
parties.
- Project Close-outs
Project close-outs are more
critical than realized when it comes to archiving information.
Located in hardcopy, electronic files and at multiple locations,
the future access of this information needs to be assured as to accuracy
and immediate retrieve-ability. Relational Database scanning is
the solution.
- Human Resources
For a reasonable investment, highly sensitive and important human resource
documents can be reduced from multiple file cabinets to several DVDs.
As this information grows unabated, scanning these documents will become
essential to guarantee long-term secure storage and retrieval.
- Accounts Receivable/Payable
All business documents provide advantages when in electronic format.
From accelerated real time view to actually creating an electronic approval
process, scanning accounting department records paves the way for faster
operations. When combined with the placement of a document management
system the “paperless” environment can be created with all
of its efficiencies.
If you are seeking a quote to scan your documents, you can contact us
at customerservice@bwdocsolut.com.
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