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Architect Establishes Collaboration Web Site for
International Retailer
THE CLIENT
The architect is a fully diversified retail architecture/design
firm. They have completed contract drawings for over 10,000 retail stores
around the country. With over 100 employees, their client base continues
to grow as do their needs to advance technological support solutions.
THE ISSUE
With the need to multi-task design and construction
responsibilities for unlimited design projects, the need for easily accessible
and organized information is critical. The support consultants work under
a distributed environment, with paper and electronic records literally
flying in all directions. Considering the increasing speed required for
informed decisions, present delivery methods of both hard copy drawings
and electronic data are not keeping pace.
THE OBJECTIVE
To create a centralized virtual location for all client/project
information that is easily accessible, utilizing real-time access
over the Internet and offering advanced client tools. This creation of
a "Digital Vault" will ensure long-term document security,
accelerate retrieval of information to contractors and clients alike,
and improve the efficiency associated with the present process.
THE SOLUTION
BW Reprographics ("BWR") was hired to show the
value of creating a Web-based digitalized repository of project information.
With the establishment of a joint assessment team, BWR guided the architect’s
team through the establishment of a centralized Web site location. Utilizing
the advancements of BWR’s
Project Dox’s software, a sample
site was created for one specific client retailer. All of the architect’s
project information was uploaded to this advanced Web site, and then
organized into specific approved project folders.
This new virtually-located information included: scanned drawings, report
specifications, correspondence, submittals, color sketches and other
project related data. A specific file folder structure was established
separating each of 20 retailer’s projects now under design. Once
the site was completed, access was given to approve project teams for
file uploads, downloads and prints requests. The architect was now able
to provide his retail client with an online location to securely collaborate
all of his active project information.
Daily information is now electrically transferred, in real time, between
each of the project teams, subcontractors, and the client’s designated
representatives. Project Dox affords everyone the latest advances as
a document management tool, as well as a printing portal.
WHO WE ARE
BWR is engaged to fulfill the growing collaboration of specialized document
management tools and reprographic services. BWR has incorporated a staff
with over 100 years of experience in supporting these services and is
committed to outstanding customer service using the latest technologies
to provide timely, innovative, and high quality services to its customers.
BWR has facilities in New York City and Wayne, NJ, and virtually services
clients from all over the U.S.
Our staff is ready to assist you. Contact us at customerservice@bwepro.com or
by calling 212-643-0600.
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